Committees

Information Technology

The Information Technology (IT) Committee complements and enhances the mission of the Sterling Playmakers through the use of computers and internet. The IT Committee's mission is to establish and maintain computer and internet tools to augment access to information for the public; increase public interaction and involvement; enhance, simplify, and increase purchasing, donations, and membership processing; and manage organizational data.

Responsibilities include:

Maintaining the Playmakers website, as well as coordinating web hosting services, including working with providers and purchasing services (Webmaster)
Maintaining the Playmakers email lists and distributing broadcast emails to the membership and to the general email list (Email Manager)
Working closely with producers, directors (including traveling troupes), and other Playmaker committees to ensure that the website is up to date with the details of the performance season and individual performances
Tracking all Playmakers activities and updating the website accordingly
Managing the online ticketing and season ticketing process as part of the box office staff
Managing the online donations process
Managing the online membership process in conjunction with the Membership Committee

Subcommittees include:

Email Management and Constant Contact
Online Membership
Online Ticketing
Online Donor
Website

Membership

The Membership Committee includes those things associated with the organization's members: annual membership, monthly newsletter, annual donor program (in conjunction with Ways & Means), and on-going social activities.

Subcommittees include:

Activities
Membership
Newsletter
Social

Outreach

The Outreach Committee is responsible for providing Playmakers services to the community at large, establishing relationships with the community, providing entertainment for community events, and coordinating the efforts of the Playmakers public events that are not part of the regular season.

Subcommittees include:

Chamber of Commerce
Community Relations
SterlingFest
Sterling Community Center
Swordplayers Board Representative
On That Note Producer
WSPR Producer

Publicity

The Publicity Committee's primary mission is to ensure that both individuals and companies know that the Playmakers exist through utilizing print advertising and through networking opportunities to get the word out, not only about Playmakers shows, but also about the organization. The Publicity Committee's goal is to use various types of promotional venues to promote the Sterling Playmakers and widen the organization's membership and audience base.

Responsibilities include:

Provide support and guidance to each production's PR manager on overall publicity and bulk mails
Provide support and guidance to each production's PR manager on paid advertising plans and acts as liaison between each production's PR manager and local advertisers to place paid ads
Work with the IT Committee to utilize current email and mailing address database to inform members and those interested in the Playmakers group about current activities
Seek economically favorable opportunities for advertising shows on an annual basis
Locate organizations to expand community networking to increase awareness and support
Develop a season brochure to advertise the season, as well as season ticket packages
Develop Sterling Playmakers business cards

Subcommittees include:

Advertising
Bulk Mailing
Public Relations
Telephone Hotline
Program Ads

Season Development

The Season Development Committee provides services to the organization to collect and collate information to assist the Board in the selection of each season's program, as well as to identify personnel to support those productions (directors/producers/musicians). The Season Development Committee also ensures that the Playmakers has facilities in which to conduct rehearsals and performances, library, and music resources, and documents all seasonal productions for historical reasons.

Subcommittees include:

Play Selection
Director Selection
Play Reading
Facility Reservation
Historians (archiving)
Librarians (scripts)
Music

Technical

The Technical Committee shall be responsible for all the technical aspects of the organization which includes all productions and other Playmaker supported/sponsored activities. It shall control all equipment and set pieces purchased or built by the organization. It shall also store all non-consumable supplies which get passed down between shows such as make-up, costumes, props, and the first aid kit. The Technical Committee will acquire and maintain environmentally controlled storage for all material sensitive to heat and humidity. It shall also have the authority to discard material deemed unsafe or not suitable for storage.

Responsibilities include:

Inventory, storage, and maintenance of all light and sound equipment
Inventory, storage, and maintenance of costumes
Inventory and storage of set pieces
Inventory, storage, and maintenance of makeup
Inventory and storage of props between productions
Maintenance of all storage facilities
Assist show technical directors and producers in meeting their technical needs
Maintain and store the audition supply box
Maintain and store the house supplies between productions
Track value of major items owned by the Playmakers

Subcommittees include:

Audition Supplies
Costumes
House Supplies/Displays
Lights/Sound
Make-up Manager
Props
Sets
Building

Ways and Means

The Ways & Means Committee, with the approval of the Board of Directors, is responsible for initiating, developing, planning, and supervising funding campaigns for the Corporation, other than the regular season productions' income. The committee solicits donations and funding for shows, projects, and events from individuals, businesses, and such other organizations and institutions to support the projects and the purposes of the Sterling Playmakers in accordance with 501(c)(3). The co-chairman maintain agreements with funding sources and report to the Board on all funding activities.

Subcommittees include:

Donor Program
Grants